Location:  Bahrain Office 

We are currently recruiting for Finance & Office Administrative Assistant to join our team based in Bahrain.

Position Overview

Based in Joseph Gallagher’s Bahrain office, the Finance & Office Administrative Assistant will split responsibilities roughly 60 % Finance data-entry / 40 % HR & general admin. You will process high-volume financial data, keep master files audit-ready, and be the first point of contact for day-to-day office queries, all while ensuring compliance with Bahrain’s Labour Law and Social Insurance Organisation (SIO) regulations.

Key Responsibilities

Finance (≈ 60 %)HR / General Administration (≈ 40 %)• Enter purchase invoices, expense claims, plant-hire logs and weekly timesheets into the ERP (e.g., COINS / Easybuild) with 100 % accuracy before daily cut-offs.• Maintain digital and paper employee records (visas, CPR, medicals, training, right-to-work) in line with GDPR and Bahrain LMRA requirements.• Reconcile supplier statements, prepare month-end journals and assist with cost-code reviews.• Draft letters, and assist in contracts and onboarding packs; schedule inductions for new starters.• Run routine reports (Aged Payables, GRNI, cost-to-date) and investigate anomalies.• Coordinate medicals, drug & alcohol testing, CSCS/CPCS and work-permit renewals.• Support weekly payroll verification, liaising with site foremen for missing data.• Arrange travel, training courses and accommodation; raise POs for HR/office spend.• Keep Finance archives organised for statutory audit & VAT inspections.• Answer basic office questions and escalate complex issues to the HR Manager.

Person Specification

EssentialDesirable• High-school passes (or equivalent) in  Maths.• Relevant extra qualifications.• 1–2 yrs experience in data-entry, finance admin or bookkeeping.• Familiarity with COINS, Easy build or other construction ERPs.• Intermediate Excel (sort, filter, VLOOKUP/PivotTables).• Experience with LMRA visa portals or HRIS systems.• Meticulous attention to detail; confidential by nature.• Arabic language skills.

Company Background 
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed 
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.