Location: SPA - Specialist Plant Associates  
Contract:  Full Time 
Hours: Monday to Friday 8.30am to 5pm
Salary: £15,500 per annum
Benefits: Discretionary bonus, life Assurance (x4 salary), generous pension, best practice awards / vouchers, employee assistance programme, an array of perks via Perkbox, 31 days annual leave (inc bank holidays)

Apprenticeship will be completed online from the workplace.

Skills Knowledge Attitude Training and Experience

• Some prior exposure to administrative work (e.g. school office, part-time job, or volunteering)
• Awareness of construction or engineering environments is beneficial but not essential
• Interest in sustainability, compliance, and operational efficiency

General Responsibilities 

Support Daily Operations

Provide consistent administrative support to the Plant Manager, ensuring daily workflows are executed smoothly. This includes preparing reports, resolving queries, and maintaining operational readiness.

• Liaise with Internal & External Stakeholders
• Act as a key contact point for SPA, transport offices, and customers to resolve anomalies, clarify processes, and maintain strong working relationships.
• Document Management
• Issue and monitor order numbers, PODs, collection notes, damage letters, and other essential paperwork, ensuring records meet compliance and audit standards.
• Cost Recovery Tracking
• Follow up on repair estimates, damage inspections, and asset recovery processes to maximise cost recovery and minimise delays.
• Hire Process Accuracy
• Ensure all hire processes are accurately documented, tracked, and escalated when discrepancies arise. Maintain consistency and integrity in records.
• Communication with Plant Manager
• Provide timely updates to the Plant Manager regarding critical actions, administrative bottlenecks, and any issues requiring escalation or intervention.
• Return & Inspection Coordination
• Support coordination of product inspections, off-hire returns and ensure system updates reflect asset status and condition in line with company policy.
• Compliance & Integrity Monitoring
• Ensure all records and hire activities meet internal compliance standards and audit requirements. Flag any deviations and proactively correct errors.
• Proactive Problem Solving
• Identify process inefficiencies and propose solutions to enhance operational workflow and support smoother business outcomes

Company Background 
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed 
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.