Location: Orsett or Belfast
Contract: Maternity cover 12 months minimum
Hours: Monday to Friday 8.30am to 5pm

We are currently recruiting for Bid Coordinator to join our team based in either Orsett or Belfast as maternity cover for at least 12 months.

Key Responsibilities:

• Manage the work-winning team lookahead, ensuring up-to-date visibility of upcoming bids and resource planning.
• Monitor tender portals for new opportunities and ensure timely download and circulation of relevant enquiry documents.
• Ensure all company policies, procedures, accreditations, and certificates are current and uploaded correctly to relevant client portals.
• Download and organise all documentation for new enquiries from client portals or tender platforms.
• Liaise with clients to request additional information, seek clarifications, or obtain updates relating to live or upcoming tenders.
• Chair and record daily bid team meetings, producing and distributing accurate meeting minutes and action points.
• Create and maintain Bid/No-Bid forms for all new enquiries, coordinating internal input and managing approval workflows.
• Assist in the planning and project management of bid production to ensure submissions are delivered on time.
• Read and interpret client tender documentation, identifying key deadlines, submission requirements and evaluation criteria.
• Generate monthly performance reports by extracting and analysing data from Deltek for presentation at board meetings.
• Manage and maintain the Deltek system, ensuring accurate data entry, reporting and user support.
• Manage multiple work-winning trackers, ensuring all key information is regularly updated and accessible to stakeholders.
• Arrange and coordinate internal review or kick-off meetings for new enquiries and live opportunities.
• Support and collaborate with other members of the Bid Team, promoting a positive, proactive and high-performing team environment.

• Support in the maintenance and review of the bid library, including standard responses, templates, and supporting content
• Support with ensuring company CVs and standard company information are accurate, up to date, and aligned with bid requirements
• Support Marketing team, Project Managers and Bid Manager in drafting and maintaining case studies
• Support in the setting up of deliverable registers
• Support bid teams on live bids, assisting with client communications via emails and portals, circulating clarifications and technical qualifications to relevant people.

• Upload completed tender submissions to client portals or email tender returns as instructed, where required.
• Support with the completion of selection questionnaires and SHEQ questionnaires
• Completion of business, financial and compliance information for bid submissions
• Attend tender meetings with clients to ensure all tender information is captured
• Attend tender Kick off and review meetings where required
• Act as a primary contact in communications of key information between the Work winning Team and clients, supply partners and other departments within the business
• Attend LIFE meetings on behalf of the Work Winning Team and communicate any key information (this probably needs expanded to reflect your full responsibilities re LIFE)
• Maintain a register of login details to procurement and client portals

The ideal candidate would have:

Demonstrative experience of managing multiple procurement portals such as Bravo, Jaeggar, Achilles, Sourcedog, eTenders, SAP, Ariba etc.

Experience in completion and submission of selection questionnaire and PQQs and can demonstrate success in outcomes.

God level of English.

Able to work with others and even chase people for information in a orderly way.

Be able to meet deadlines.

Company Background 
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed 
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.